Venue operations · simple by design

Start the night. See what matters. Keep the music safe.

A practical guide for venue teams using SkafRemix. Guests see the experience, staff see only daily controls, and the platform administrator keeps technical policy and fleet control.

Critical music playback stays local on SkafRemix Edge.

How to start a venue night

Use the launcher on the Edge Box first. It starts only the experiences enabled for this location and keeps optional visuals separate from the protected music core.

01

Open SkafRemix Edge

Press Start once and wait for fresh local confirmation. It opens the managed show; it does not force an unknown audio process.

02

Check the speakers

Listen in the room. The physical sound is the final truth—never only a cloud badge.

03

Open the staff app

Start the show, review requests, steer the vibe and see clear warnings without technical clutter.

04

Scan the live QR

Use a guest phone inside the venue. Send one request, one vote and one vibe reaction.

05

Confirm optional visuals

If enabled, the Avatar and TV animation layer start automatically. Their failure must not stop music.

The right controls for each person

No one should carry the whole technical system in a busy venue. Each surface stays narrow and role-scoped.

Guests

  • See now playing and what is coming
  • Request, vote and react in their language
  • Use points, optional Coins, VIP and moderated messages

Venue staff

  • Start, stop or restart the show
  • Approve requests, shoutouts and Karaoke turns
  • See music health first; visuals second

Business owner

  • Manage own locations, staff and branding
  • Choose requested features within the plan
  • See venue-safe status without secrets

Platform admin

  • Manage tenants, plans and effective features
  • Govern AI, payment readiness, fleet and audit
  • Never confuse desired policy with local readiness

Edge operator

  • Verify physical audio and display outputs
  • Start, stop, restart and run checks locally
  • Report safe references, never credentials

Remote support

  • Works only inside an assigned, expiring support case
  • Sees sanitized evidence with observation times
  • Never receives secrets, guest private data or a remote shell

Use a separate page for each job

The sidebar changes focused URLs. It is not a long page of hidden tabs, so refresh, Back and shared links retain the selected work area.

Guests

A guest opens the venue-specific link. It never grants staff or administration access.

app.skafremix.com/v/{venueCode}

Platform admin

For the SkafRemix platform team only: businesses, locations, fleet, revenue, leads, marketing, security and each business’s administration have their own routes. Business owners use /tenant.

admin.skafremix.com/control
Full focused route map

/v/{venueCode}/{music,moments,karaoke,wallet}
/staff/{alerts,music,requests,moments,karaoke,screens,support}
/tenant/{onboarding,schedule,screens,modes,atmosphere,screen-setup,readiness,support,settings,security}
/control/{tenants,venues,operators,security,features,fleet,incidents,revenue,leads,marketing,notifications,audit}
/control/onboarding · /control/tenants/{tenantId}/{branding,experience,ai,visuals,music,updates,audit} · /control/tenants/{tenantId}/access

Guest menu · only tonight’s experience

Start with /v/{venueCode}. Music and My account are always available; Moments and Karaoke appear only when this location offers them. If an old bookmarked optional page is no longer offered, SkafRemix returns safely to the live page without sending an action.

Staff menu · live remote first

Start at /staff; the live remote is first. Use its sidebar for Alerts, Music, Requests, Guest moments, Karaoke, Screens and Help. A selected location stays in the ?venue= link when staff changes work areas, so a reload keeps the correct location. If Karaoke is not offered tonight, its page explains that clearly and links back to Music or the live remote.

Business menu · selected location stays in context

Start at /tenant with Home and the Setup guide. Tonight holds Schedule & karaoke and the Live remote. Screens & visuals covers Screens, Display modes, Atmosphere and Advanced setup; Devices shows Hardware & readiness; Support opens Help & issues; Settings holds Saved settings and Account security. Some pages appear only when the location’s plan includes them. Selecting a location keeps that ?venue= context while moving between pages; opening the live staff view carries the same location.

Who owns which decision?

A small team can hold several roles, but permissions remain separated. Each person gets the information needed for their task—not the whole technical platform.

Guest · tonight's experience

Joins through the live venue QR, chooses language, uses enabled free interactions, follows personal request states, sees personal Points/Coins and buys an active Coin pack only when checkout is effectively available. No device diagnostics, staff controls, provider settings or another guest's private data.

Venue staff · tonight's operation

Starts and monitors the local show, moderates guest exceptions and shoutouts, steers the approved vibe controls, prepares and explicitly starts Karaoke, and reports safe warning references. Staff sees sanitized payment availability but never enters provider secrets, changes plans or governs another location.

Business owner · own company and locations

Manages own staff access, locations, branding, languages and requested venue features inside the subscribed plan. May configure bounded loyalty settings and see venue-safe operational status. Cannot open another business, platform signing keys or global provider secrets, and cannot bypass physical Edge readiness.

Platform admin · policy and fleet

Onboards tenants and devices, assigns plans and effective policy, governs AI providers and budgets, reviews payment readiness and reconciliation, monitors fleet/audit/signed updates and manages the protected marketing workflow. A desired switch is never proof of local hardware, licences or live settlement.

Edge operator · physical venue truth

Selects and tests exact audio outputs and shared display, runs Start/Stop/Restart/Status, listens in the real room and shares safe diagnostics. The Edge operator never approves an unknown Windows default or sends credentials and raw secret-bearing logs.

Remote support · assigned case only

Uses a tenant, location or device-scoped grant with a purpose and expiry. Every successful read is audited. Support sees bounded desired, available, active, freshness and incident evidence, but no payment keys, raw tokens, guest private data, local file browser or shell.

Staff · Remote and Alerts

Remote stays within reach: Start, Stop, Restart, Pause, Resume and Skip wait for local confirmation. Stop ends the show session; protected music fallback remains available. Alerts and review notices open the relevant controls without performing an action. The owner's Remote shortcut keeps the selected location, subject to staff access.

Guest · find your way

Use Tonight, Music and My account; Moments and Karaoke appear when available. Navigation is at the bottom on phones and at the side on larger screens. Switching sections keeps unsent forms. Payment returns reopen My account but do not alone confirm payment. The guest app supports nine languages.

Owner · save and restore a setup

Select your existing location, then open Saved settings. Save setup keeps a named snapshot; Export file downloads JSON. Import file opens a preview, then Restore these settings applies it and automatically saves Before restore. Imports must match the same existing screens, scenes and schedules; they do not create locations. Review and publish restored screen-layout drafts. Motion preferences and karaoke hours use their normal update path. Plans, provider secrets and physical approvals stay untouched.

Admin · restore current plan defaults

Plan defaults resets normal feature switches and configuration for the current plan, with an automatic backup. Optional add-ons and provider settings are preserved; it does not change the subscription or price. Undo last reset is available only while that reset is still current and no later configuration change would be overwritten.

From QR scan to a safe guest experience

The guest page explains the experience in plain language. Technical words, provider secrets and internal device status stay outside the guest journey.

Scan inside the location

The live QR creates a short venue presence. An old page becomes read-only after the guest leaves or the lease expires.

Participate for free

See Now Playing, request, vote and react when those features are active for this location.

Earn real loyalty Points

Verified active time, useful requests, valid votes and qualified visits may earn capped Points. Refreshing and spam do not.

Buy Coins only when available

The guest chooses a server-priced pack and uses provider-hosted checkout. A return page never credits value by itself.

Use optional enhancements

Coins can fund enabled Priority, VIP or a moderated shoutout. None guarantees the next song or bypasses safety.

Follow honest request states

Submitted, accepted, preparing, ready and playing are different. Only the venue Edge can confirm that a song starts now.

Free to participate · Pay to enhance · Never pay to ruin. The venue's music, fairness and safety rules always remain in charge.

Mashups, table QR and guest access

A permanent printed link and a temporary presence check do different jobs.

Guests · find Mashup

Choose Mashup on Tonight, or Music → Mashup · 2–4 songs. If this location offers mashups, the option stays visible during an interruption and explains its status. Sending requires current availability and confirmed presence. Your draft stays while switching sections; a request is not a promise to play a combination.

Admin · printable table stickers

In platform administration, open the business and select the location. Table stickers & printable QR offers an optional table label, German or English, an 80×100mm sticker or A6. Download SVG or Print layout (.html). Open the HTML and print at 100% without margins. The QR contains the permanent app.skafremix.com link—not an expiring guest token. Keep its white border intact and scan the finished print before use. Table labels are not seat verification.

Guests · joining from the table

Scan the printed QR to open this location. If approved guest Wi-Fi is offered, connect to it and return to the page: presence can be confirmed automatically. Otherwise scan the live screen QR. Mobile data, a VPN or an unsupported network may require the live QR. Opening a saved link from elsewhere does not itself prove presence.

Admin · text rules and Wi-Fi

Guest text rules adds location-specific blocked phrases, message link filtering and repeat-abuse pauses, plus a preview that sends no guest message. Basic protection stays on. Approved venue Wi-Fi is off until an Admin reviews exact public addresses dedicated to that location; shared mobile-network or VPN addresses are not accepted. A matching connection receives a 90-second lease, renewed every 30 seconds while visible; network mismatch blocks new actions. This does not identify a particular access point or table.

What happens when something fails?

SkafRemix reports what it actually knows. Optional experiences fail softly; safety and local playback remain the priority.

Music core

Local playback stays first

Cloud loss may pause requests, payments or remote commands, but the Edge keeps the protected local queue and fallback path available.

Optional experience

Avatar or overlay can degrade alone

Staff receives a clear warning. Restart the visual layer when convenient; do not interrupt healthy music just to repair an animation.

Guest presence

Access belongs to tonight and this place

The live QR grants a short venue presence lease. A guest who leaves or keeps an old page becomes read-only and must scan again.

Support

Warnings carry a safe reference

Send the business name, time, what the speakers were doing and the displayed reference. Never send passwords, API keys or payment secrets.

Payments, Points and Coins

Three separate concepts, shown honestly. Participation stays useful for free and paid value never buys control over music quality, fairness or safety.

Free base

Always useful for free

Requests, voting and vibe feedback remain the base experience according to the location package.

Earned value

Points are earned

Server-verified visits, active time and useful participation may earn capped loyalty Points for this location. Refreshing and spam do not.

Paid or granted value

Coins are explicit value

Coins come from a verified purchase or explicit grant and can be used only for enabled enhancements. Points never convert silently into Coins.

Payment availability is evaluated per venue, pack and provider route. A setting, browser return or green label never proves settlement; only verified provider evidence can credit Coins. If the venue is not ready, guests keep the free experience.
What exactly happens when a guest buys Coins?

The server selects the active pack and price, opens provider-hosted checkout, verifies the authoritative provider event, then credits the immutable Coin ledger once. A success URL, screenshot or repeated click is never payment proof.

What happens when Coins are used?

The system reserves value for the action and captures it when fulfilled. If an eligible moderated action is rejected or cannot be fulfilled, the hold is released or reconciled through the refund path. Balances cannot become negative.

What if two guests buy Priority together?

Both operations remain auditable and receive the same bounded influence policy. Priority is not “play next”; live-set quality, moderation, duplicates, energy, explicit-content rules and room votes still decide.

What may staff do with payments?

Staff sees sanitized venue availability and moderation/refund outcomes needed for the shift. Staff never enters provider keys, changes tax/legal attestations or forces checkout past a readiness gate.

Automatic service emails for business owners

SkafRemix sends clear account and billing updates to the business contact address. These messages explain what happened, what needs attention and where to get help.

Confirmation

Welcome, payment and renewal

After account setup, a welcome email explains the next steps. Successful subscription payment and renewal messages confirm the plan, period and amount when available.

Action needed

Failed payment, grace period or suspension

The owner receives an early, plain-language notice with the safe account link and deadline. Cancellation scheduled, reversed and completed are also confirmed.

Owner checklist

Keep the account reachable

Keep the billing email current, follow only the secure account link, update the payment method before the stated deadline and never reply with passwords or payment secrets.

Does “accepted for sending” mean the email reached the inbox?

No. It means the mail service accepted the message for delivery; it does not prove inbox arrival or that someone read it. Check spam and company mail rules. If an expected message is missing, contact [email protected] with the business name and message reference.

Can an email problem or billing notice stop the music?

No. Email delivery and cloud billing status are kept separate from protected local playback. The venue receives clear account guidance while the Edge keeps the safe local music path available.

Need help? Write to [email protected] and include the business name and safe reference shown in the message—never a password, card number or secret key.

Karaoke starts only after the team is ready

A guest song choice never starts playback. Regular DJ music stays independent while the team prepares the physical stage.

Guest submits a song

The request enters the singer list for review. It is not a start command.

Staff approves or declines

The team checks whether the request fits tonight and whether it can be prepared safely.

Prepare song: four confirmations

Instrumental ready, synchronized lyrics licensed, performance rights confirmed, and physical microphone plus low-latency mixer ready.

Complete the second live start gate

Start singer opens two final checks: the singer is at the microphone, and the microphone is tested, audible and routed to the approved mixer/output. Only Confirm & start singer begins the turn.

A ready singer never starts automatically. The microphone stays on the venue's physical mixer; the guest page never routes it. If any check is uncertain, keep regular music running and do not start Karaoke.

One venue, several coordinated screens

Each commissioned screen belongs to a logical area and an approved role. Saving a layout is only the desired plan; fresh Edge evidence is required before a screen is shown as active.

Staff keeps it simple

Staff sees how many screens are online, which area needs attention and approved quick scenes such as Normal, Karaoke, QR Focus, Sports or Ambient.

Admin configures the venue

Admin assigns friendly names, Visual Zones, bounded roles, mirror groups, fallbacks and versioned scenes without exposing Windows monitor IDs.

Support sees measured truth

A scoped, expiring support case can inspect sanitized desired, available, active and freshness evidence. Unknown stays unknown.

If one or every screen fails, music continues. Visual recovery restarts only the affected optional renderer and never the protected audio engine.

Your TV show, step by step

Set up each TV once. After that, choose the experience from your business area; staff use the approved Quick Scenes.

1 · Connect and identify

Open Set Up Screens in the Edge launcher. Show the identification card, confirm the TV where you see it, and name the area. Repeat for every screen. Detection alone does not assign a screen.

2 · Choose Motion & Avatar

In Displays / Scenes, choose Auto for a varied show. Behind Avatar keeps motion subtle; Cover Avatar fills the TV. Save and publish, then wait for the Edge confirmation. Current song, QR and available information stay on top.

Lyrics follow the voice

Timed lyrics need to match the actual recording. An instrumental intro can have no line yet. Some songs have only partial text; unsynchronised text is not word-level karaoke. Report the song, playback time and whether the text is early or late.

Football without interrupting music

Enable Sports for the screen and select the supported competitions in the location settings. Results appear when the provider returns a current match. No live match can mean an empty panel; scores are not a live video broadcast.

Avatar movement

A connected Avatar can dance in place before its movement area is calibrated. Camera framing, stage positions and the safe area must match the actual scene. These are a one-time setup task, not a daily staff task.

Installing a new Edge Box

Keep Setup.exe and all matching BIN files together. Setup prepares the bundled components and resumes its recorded steps after a required restart. Enrol the device, then test speakers and screens. Check the release manifest for components requiring a separate vendor installation or sign-in.

Understand the Edge launcher at a glance

A feature can be enabled by Admin and still show Off on this box: cloud intent, local availability and current activity are three different states.

Status wordMeaningWhat to do
DesiredAdmin policy asks for this feature.No action if it is intentionally disabled; otherwise continue with local setup.
AvailableThis box has the required local software, hardware and evidence.“Setup needed” means complete the named local prerequisite; do not keep pressing Start.
ActiveThe component is owned and running now.Verify physical room audio. Optional visuals may remain Off without stopping music.
Commissioned venue screensThe exact approved screens and render surfaces for this location.Use Set Up Screens on the local Edge to identify and physically confirm every screen. The launcher never guesses or silently remaps a display.
Example: “Desired: Enabled by Admin · Available: Setup needed · Active: Off” means Admin is correct but the local Avatar/display prerequisite is still incomplete.
Start, Stop and Restart have different scope

Start opens the enabled managed show after a local check. Stop ends that managed show session; it does not force-kill an unknown process or silently remove the protected music fallback. Restart is for a known configuration change. A request, Waiting or Starting is not success—wait for a fresh local state and listen in the room.

Update status is read-only

The admin update panel shows the software status that each Edge last reported. It is read-only and does not start an update on the box. A stale, failed or missing report stays visible; keep the known-good local music path available.

Install only Setup files from SkafRemix

Use only the Setup files SkafRemix provides for your location, and keep Setup.exe with its matching BIN files. When you contact support about an installation, include the device name, the time and what the launcher showed—never a password or enrollment code.

Repair or remove the Edge safely

Choose the outcome deliberately. Repair keeps the device identity; uninstall keeps its data; complete purge is destructive.

Recommended first

Repair

Run the matching Setup as Administrator. Existing enrollment and local configuration are detected; leave the one-time code empty for an already enrolled repair.

Recoverable

Uninstall, keep data

Stops the SkafRemix components and removes the scheduled start, while keeping the encrypted device identity, configuration, logs and update records for support or a later reinstall.

Destructive

Complete purge

Back up the device records first. Purge deletes the SkafRemix Edge data folder; the box must be enrolled again before it can be used.

In Windows Installed Apps, select SkafRemix Edge → Uninstall. Yes (recommended) keeps protected location data for reinstall; No also deletes that Edge data; Cancel changes nothing. Third-party Avatar/AI applications and your media are not removed.

Quick answers before calling support

Use the safest first action and report what was physically happening. Never send passwords, API keys, payment secrets or enrollment codes.

Audio Core says Running, but the room is silent

Check the physical mixer, amplifier and speakers. Open Audio Setup, verify the explicit primary output and run both left and right tests. Report the output labels and what you actually heard.

A guest cannot submit a request

Ask the guest to scan the current live QR from inside the location. Check that requests are enabled and that the page is not read-only after an expired presence lease.

Coin checkout is unavailable

Continue using the free guest functions. Staff cannot override payment readiness. The platform admin checks the reason shown in this venue’s payment setup and resolves it.

Avatar or animations show Setup needed

Keep healthy music running. Open Set Up Screens in the Edge launcher, identify each intended TV and confirm it. Choose and publish scenes in the business area. Staff only uses Quick Scenes. If the list stays empty, check that the Edge connection is online before refreshing.